Terms and Conditions
Congratulations and thank you for choosing to apply for a Center for International Studies Australia (CISaustralia) overseas study, internship or volunteer program. We are committed to providing you the best support as you prepare for the experience of a lifetime, which is why we have prepared the following Terms and Conditions to protect your interests and ensure all parties understand their responsibilities.
Participants certify that all information submitted as part of an application and throughout the application process is correct; participants agree to stand by the financial, academic and conduct policies and procedures set forth below by CISaustralia, along with any policies and procedures of partner institutions or program providers. CISaustralia suggests that you carefully read the details of the Terms and Conditions and speak to us if you require any further clarification. Please note there may be additional conditions which apply to specific placements or programs and that by accepting your Program Offer with CISaustralia, you are also accepting the Program Essentials document and all details within for your assigned program.
Participants understand that CISaustralia and its affiliated institutions and partners, in arranging these programs, act only as agents. As such, neither CISaustralia nor any of its employees, or persons, parties, organisations or agencies collaborating with them, is or shall be responsible or liable for injury, illness, loss, damage, deviation, delay, curtailment, however caused, or the consequences thereof which may occur during any travel or program. CISaustralia and their partners reserve the right to cancel or alter any program or course for any reason.
Participants will not be confirmed in a CISaustralia program until their application has been assessed, required paperwork received and deposit paid. Participants should not arrange airline tickets prior to receiving a program confirmation from CISaustralia. All programs are subject to change by the overseas host university/institution or on-site program provider. The participant also agrees to the Terms and Conditions of the host university/institution or on-site program provider.
CISaustralia programs may count as academic credit towards either core or elective courses within a participant’s degree in Australia and CISaustralia will make all reasonable attempts to assist participants in receiving credit where applicable. CISaustralia will, in all cases possible, provide participants with individual course descriptions, detailed syllabi and clear instructions on the academic credit approval process; however, CISaustralia does not make any guarantee with regard to the participant receiving academic credit for any CISaustralia program. Academic credit at an Australian University is at the discretion of the institution and is the participant’s responsibility to arrange and confirm prior to their departure on their overseas program.
Where necessary or required, participants can authorise the appropriate officials at overseas host institution(s) to forward official transcripts of the academic work completed while abroad to CISaustralia. CISaustralia will then release this information to the appropriate officials at the relevant Australian University.
Fees and Payments
Program inclusions are a package fee and cannot be divided or broken into segments. If a participant does not attend an on-site excursion or activity, no refund will be provided. Final payment for all programs is due 60 days prior to the departure date for the program. In order to meet enrolment deadlines, some programs may require fees to be finalised prior to 60 days. If a participant requires additional funding to satisfy the payment amount, such as OS-HELP, alternate arrangements must be made by the participant if such funding is not available prior to the payment deadline to CISaustralia. Without exception program fees must be paid in full to CISaustralia for a participant to be eligible to take part in a CISaustralia program. Fees are subject to change at any time; this may be due to fluctuations in the exchange rate or other factors.
Program fees cover regular postage within Australia for transcripts (and supporting visa documents, where appropriate). If international postage, priority postage and/or express postage is requested by participants, additional fees will apply.
Program Fee Changes
CISaustralia reserves the right to vary program fees in the event of changes in exchange rates or price rises made by partners or other suppliers. If the cost of any service increases due to exchange rate fluctuations, price increases, tax changes or any other reason, participants are required to pay the increase when notified or may cancel a program which may result in cancellation fees, per the CISaustralia Refund Policy.
CISaustralia reserves the right to cancel any program if there are insufficient registrants (in the rare case that minimum numbers may apply) or if CISaustralia determines it is in the best interest of the applicant’s safety and quality of programming to cancel the program. CISaustralia is not responsible for other costs incurred by applicants preparing for a program. Should a program be cancelled for any reason, applicants will, where possible, be offered the option of positions in other CISaustralia programs or a full refund on all fees paid.
Students must understand that due to the international aspect of programs, events beyond the control of CISaustralia and program partners may occur including the outbreak of war, civil unrest, natural disasters and situations where a participant’s safety is compromised due to different customs, standards, health regulations, laws and risks than what may be accustomed to in Australia, and that these may require a modification or termination of participation in a program or the modification or termination of the program itself. Students agree to abide by the directions given by their home University and CISaustralia in such circumstances as it relates to the health and safety of participants.
Release of Liability and Assumption of Risks
In organising and managing study, volunteer and internship projects for both individuals and groups, CISaustralia, its partners, agents, employees and staff give notice that they act solely on behalf of and for the benefit of the participants, on the express agreement that CISaustralia shall not be liable, financially or otherwise, for non-performance or unsatisfactory service; for the injury to persons including death; for loss of or damage to property; for accident or delay; and/or for expenses arising from strikes, weather, quarantine, sickness, government regulation, civil unrest or war; or from any act or omission of CISaustralia agents or employees and/or airline, mail services, rail, bus company, vehicle rental entity, hotel, restaurant or other supplier of service. By agreeing to these Terms and Conditions, participants assume all of these risks and agree to indemnify CISaustralia, its officers, directors, partners, program providers and employees harmless for any and all liability that may arise in connection with participation in a CISaustralia program.
In particular for volunteer programs, participants accept that they will be subjected to various physical and emotional demands and accept that the standard of living, including food, hygiene, safety and accommodation in the relevant country, may be below the general standards of their own country. The participant also understands that certain risks may arise, including, but not limited to, hazards of travelling in remote areas; travel by automobile, van, bus, plane, boat, train or any other means of conveyance; the forces of nature; civil disturbances; national or international conflicts; terrorism; arbitrary itinerary changes made by foreign governments or vendors; dive related accidents; boat accidents; interacting with dangerous wildlife; personal injury or illness from the local environment; exposure to potential harmful/hazardous materials; limited access to safety equipment; accident or illness in remote locations without immediate evacuation or medical facilities; or negligent acts of third parties. The participant asserts that they know, understand and appreciate these and other risks inherent in the program, agrees that participation is completely voluntary and assumes all associated risk.
CISaustralia shall have no responsibility for any activities undertaken by the participant outside the scope of those directly relating to the program, including activities which may have been recommended by CISaustralia staff or its partners.
CISaustralia reserves the right to refuse any applicant admission to any program if she or he is deemed ill suited for the program. Important program information will be sent to the email address provided on the application.
Photographs, videotapes and/or statements provided by participants may be used in various marketing materials to promote CISaustralia. CISaustralia publishes program photos regularly on the CISaustralia website and social media sites. These photos and videos are available for current and future participants, friends, family and interested individuals to download, email or print for personal use. By accepting your offer to CISaustralia, you also authorise CISaustralia to use any associated images, video or statements provided to CISaustralia in their associated marketing materials. Students who do not wish to have any of their images, video or statements shared on marketing materials, should not provide these to CISaustralia.
Travel Documents & Insurance
All participants must possess a valid passport for their program, with at least six months validity past their expected return date. Participants are responsible for any costs associated with visas, airport taxes, obtaining the proper travel documents for their trip and changes to flight itineraries. All participants must have valid, comprehensive health and travel insurance during the time of their program. Insurance can be arranged, in some cases with an additional fee, by CISaustralia for participants with advance notice, however, it is the individual participant’s responsibility to ensure the levels of cover are adequate and that any pre-existing illnesses have been disclosed.
Students participating in programs to countries like South Africa must obtain advice from an Australian based doctor on vaccination and act on that advice accordingly. Entry into some countries will depend on participants having obtained the relevant vaccinations (i.e. yellow fever for South Africa, if you are arriving from a country with risk of yellow fever). CISaustralia takes no responsibility for participants who disregard this advice from CISaustralia, to seek professional medical advice and not act on that advice, and will not be responsible for related outcomes or bare and related costs.
CISaustralia covers intern participants for $20 million in public liability insurance while undertaking non-manual work placements overseas. Public liability insurance is designed for professionals who interact with customers or members of the public. The policy is a liability policy for personal injury (to third parties) and/or property damage. It protects against claims of personal injury or property damage that a third party suffers (or claims to have suffered). If there is a claim made against any participant/intern, then either the person making the claim or the participant/intern themselves should notify CISaustralia immediately. There is a AUD$1,000 deductible/excess payable by the participant/intern in the event of a claim. Please note that no cover is provided if the participant/intern is intoxicated at the time of the event relating to a claim.
CISaustralia provides general information on visas and visa processes; information is given as a guide only and does not constitute CISaustralia providing advice on such topics. All participants should seek independent advice with regard to visa regulations and status. CISaustralia is not authorised to provide insurance or make travel arrangements for participants, both insurance and travel arrangements are facilitated only with bookings and confirmations provided by authorised entities.
CISaustralia requires all participants to be covered by appropriate health/medical insurance prior to departure on any program. Participants must show proof of medical insurance prior to being able to start their program. Medical insurance must include in and out patient cover, medical evacuation and repatriation. In many cases a student’s home university will provide overseas medical/health insurance to students; if this is the case please check coverage dates, obtain policy details and 24-hour emergency contact details from the health insurance provider; this is to be provided to CISaustralia. CISaustralia strongly recommends participants arrange comprehensive insurance for the entire program duration including any pre or post program travel. Additional or supplementary comprehensive insurance can be purchased separately and, in most cases, can be arranged in conjunction with flight bookings. Please also note that medical/health insurance provided by a student’s home university or CISaustralia may not include ‘travel’ insurance, i.e.: lost luggage. All participants should review their medical and travel insurance, be aware of excess payments related to claims, understand exclusions and ensure a policy meets their own requirements. For further information and advice from the Australian Government in regards to travel/health insurance, please refer to the Smartraveller website and associated guide.
While all care is taken, CISaustralia does not guarantee or warrant the accuracy, reliability, completeness, currency or usefulness of information supplied or made available to participants and is not responsible for or liable in respect of any loss, damage, cost or expense suffered as a result of reliance on that information by any person. CISaustralia reserves the right to change information or material at any time without notice, including but not limited to details relating to programs, courses, admissions, fees and services.
Please note: CISaustralia may discontinue, vary or make unavailable programs and courses contained in the CISaustralia website at any time without notice. It is the participant’s responsibility to consult directly with CISaustralia to confirm the accuracy, currency and completeness of information found on the website, particularly before acting in reliance upon such information, such as booking flights.
CISaustralia is dedicated to providing university students with innovative, high quality, short-term overseas study, intern and volunteer experiences for academic credit, while promoting global awareness, inspiring personal growth, and developing engaged world citizens.